| Namibia Tourism Expo |
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Venue:
Dates:
Trade Day / Invited Guest:
Public Days:
Participation Rates: |
Windhoek Show
Grounds
27 May to 30 May 2009
Wednesday, 27 May: 15h00 to 22h00
Thursday, 28 May: 12h00 to 21h00
Friday, 29 May: 12h00
to 21h00
Saturday, 30 May: 10h00
to 21h00
Calculated at N$517 per m2 (VAT Inclusive)
Tourism Booking and Central offices: take note of terms & conditions of participation
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Website:
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For Exhibitors:
http://nte.republikein.com.na
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| The eleventh annual Namibia
Tourism Expo, which takes place from 27 May – 30 May 2009,
is organised by Republikein with the support of all Namibian
tourism organisations. In addition, the Namibia Tourism Board
(NTB) works closely with the organisers by inviting international
travel agents, guests and members of the media to the Expo. Networking
opportunities are the backbone of the event.
Since its inception in 1999, the Namibia Tourism Expo has
consistently grown and has earned a superb reputation for
offering the only centralised marketing platform for Namibia’s
hospitality industry. Apart from presenting a highly effective
showcase for exhibitors active in tourism, the organisers
have revitalized the exhibition year after year by expanding
the showcase.
The Expo hosts exhibits by local, regional and international
establishments and also features interactive Chefs’ Demonstrations,
Arts & Crafts Exhibitions, food, beer & wine tasting
and a host of other fun activities to attract travel enthusiasts,
foodies, friends of tourism and the general public alike.
A fully fledged motor vehicle show, complete with motoring
accessories, is hosted under the banner of the Bank Windhoek
- Republikein Motor Show.
Tour & safari operators, travel agents, lodges, hotels,
restaurants, tourism-related SME’s, all Namibia’s
major tourism support bodies and suppliers to industry flock
to the event to introduce their products and catch up on
the latest developments in tourism.
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| The Expo is open to ALL IN
TOURISM & ALL ORGANISATIONS FOR TOURISM, namely travel agencies,
airlines, hotels, lodges, suppliers to the hospitality industry,
government tourist offices and tourist related organizations
and enterprises as well as representatives of food and beverage
companies, who supply extensively to the tourism industry.
A company profile indicating the nature of business must
accompany the booking form. Where a business is not obviously
tourism related, the organisers may request an additional
motivation for participation. This will be duly considered
and the final decision for participation is at the discretion
of the Namibia Tourism Expo Management.
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The Namibia Tourism Expo enjoys an increase in visitors each year as indicated below.
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2003
2004
2005
2006
2007
2008 |
Visitors: 5,541
Visitors: 7,100
Visitors: 9,373
Visitors: 10,150
Visitors: 13,388
Visitors: 15,301 |
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| The 2008 Expo received a
total of 15,301 visitors, a growth of 14% up on 2007 attendance. |
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| Wednessday |
Thursday |
Friday |
Saturday |
| 1,756 |
2,768 |
5,782 |
4,995 |
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| The organisers embrace the
challenges of 2009 and will stay ahead of the game by introducing
fresh elements and including innovative ideas to attract an ever
changing market. |
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| The Namibia Tourism Expo aims to: |
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· provide
a forum for the tourism industry and its suppliers to market
new and existing products and services, directly to the consumer
and to the travel trade, both locally and internationally |
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create a public awareness of the importance of tourism and foster a sense of pride for our country amongst Namibians |
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encourage stakeholders in the industry to network and communicate with each other for the benefit of the tourism trade at large. |
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| The Namibia Tourism Expo attracts
visitors who are actively seeking information about the various
industry suppliers, new products and recent developments in tourism.
The event presents an ideal opportunity to those who wish to
network with the industry and make face to face contact to identify
new business prospects. |
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| A Chefs’ Theatre will
host interactive performances by chefs. A variety of well-known
restaurants will operate for the duration of the Expo. Restaurants
that form part of the hospitality industry will be given preference
to operate at the Namibia Tourism Expo, namely existing food
outlets and restaurants e.g. Hartlief Bistro, Luigi & The
Fish and others. |
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| General Principles |
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| Visitors to the Namibia Tourism Expo and fellow
exhibitors have noted that some tourism properties and products
are not optimally displayed and are therefore not visible to
visitors. In many cases, display materials are so small that
it is impossible to view or attract attention. The displays are
often cramped and confusing, so that exhibitors lose out on the
potential benefit of their display.
For the benefit of all exhibitors, terms of participation
for shared stands have been established.
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| Individual-Owned Products & Activities |
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· The
cost is calculated at N$ 517.00 per m2 (VAT Included) |
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A maximum
of 2 individual companies per 3m x 3m stand will be permitted
to share (not relevant to Group Facilitators) |
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The
fascia (name board) above the stand will also be shared equally,
affording 1½ metres for each company |
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| Tourism Exhibitors: Head Offices
/ Groups |
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·ONLY
the Group’s Name, namely “the brand” will appear
on the fascia e.g. NWR, Kempinski Hotels - Namibia, Leading Lodges,
Namibia Country Lodges. |
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·Names
of the individual properties, in alphabetical order, will be
listed on the exhibitors list under the name of the Group |
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·There
will be no restriction on the size of stands for Head Offices
/ Groups at the normal rate of N$517,00 per m2 |
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| Tourism Exhibitors: Group
Facilitators (Marketing Agencies & Central Booking Offices) |
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ONLY
the facilitator name will appear on the fascia (name board) e.g.
Finesse Hospitality Services, Baraka Marketing, Exclusive Reservations,
Reservations Destination etc. |
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The
participation fee must be settled by the Central office ~ no
individual invoices will be issued for each participant. |
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Names
of the individual participants, in alphabetical order will be
listed on the exhibitors list under the name of the facilitator. |
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The
individual participants represented by the facilitator must be
clearly displayed and this must be visible from the aisle. |
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The
display should reflect who the clients are and what the facilitator
represents. |
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The
cost formula for stand sharing is based on 3 properties
per 9m2 stand e.g. N$4, 653.00 divided x 3 = N$1, 551.00 |
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Less
than 3 properties represented per 9m2 will pay the standard square
meter rate calculated at N$517..00 per square meter, namely N$4,
653.00 |
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For
each additional property above 3 properties per 9m2, a rate of
N$1, 551.00 will be charged for each additional property that
shares the space. |
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For
Example:
1 property per 9m2 = N$4, 653.00
2 properties per 9m2 = N$4, 653.00
3 properties per 9m2 = N$4, 653.00
4 properties per 9m2 = N$6, 204.00
(N$517.00 x9m2 = N$4, 653.00 + N$1, 551.00)
5 properties per 9m2 = N$7, 755.00
(N517.00 x 9m2 = N$4, 653.00 + N$1, 551.00
+ N$1, 551.00 |
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| General |
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·Selling
of conflicting and non-related products will not be permitted
at stands. |
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Exhibitors
will not be permitted to carry out activities or advertise their
business in a manner that may impose on or disturb fellow exhibitors. |
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Brand
Exclusivity: The Namibia Tourism Expo does not guarantee brand
exclusivity to any of its exhibitors, excluding areas where brand
exclusivity has been guaranteed, namely the Chefs Theatre. No
products in conflict with British American Tobacco (BAT) may
be sold or advertised at the Expo. |
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Bank
Windhoek will be the only bank afforded branding opportunities
at the Motor Show. |
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The
organisers reserve the right to decline an exhibitor’s
participation. |
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Payment
deadlines for stands are not negotiable and must be strictly
observed. |
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No
refunds will be issued in the event of cancellations |
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| Important Information for Exhibitors |
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EXHIBITORS SET UP / REGISTRATION
PROGRAMME
Registration: A registration point will be set up at the Bell
Street entrance on Monday, 25 and Tuesday, 26 May from 09:00
to 17:00, for the collection of names badges, exhibitors list
etc. We are aware that Monday, 25th is a Public Holiday. (Africa
Day) Registration & Set - Up will be as normal.
Exhibitors Set-Up for Customized stands may commence earlier,
with prior arrangement.
Late Registration: Strictly by special arrangement ONLY.
The Expo office will be located on the ground level of the
Presidents Hall and will be open on Wednesday, 27th May as
from 08:00.
Set-up must be completed no later than 11h00 on Wednesday,
27 May 2009.
Exhibitors, who do not comply with the above terms of participation,
will be treated as “No Shows” and stands will
be given away.
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EXHIBITION TIMES
Exhibitors may enter the halls one hour prior to Show Times.
Entrance gates for visitors will close one hour prior to exhibition
closure.
Trade Day / Invited Guests: Wednesday, 27 May: 15:00 to
22:00
Public Days: Thursday, 28 May: 12:00 to 21:00 / Friday, 29
May: 12:00 to 21:00 / Saturday, 30 May: 10:00 to 21:00
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BREAKDOWN
AS FROM SUNDAY
MORNING: 08h00 ONLY. No Security will be provided during Breakdown.
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| RATES & STAND RENTAL INFORMATION & PAYMENTS |
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Rates
are quoted in Namibian Dollars. One Namibian Dollar is equivalent
to One RSA Rand |
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The
cost is calculated at N$ 517.00 per square metre including compulsory
VAT. |
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Multiply
the rate by the size of unit selected; i.e. 3m x 3m = 9m2 @ N$
517.00 = N$ 4,653.00 |
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Stands
may not be divided into smaller units. |
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Payment
deadline is Friday, 20 March 2009. No refunds will be given
for cancelled stands. |
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Central
Booking / Marketing offices ~ refer to Terms of Participation. |
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BANKING ACCOUNT DETAILS
KINDLY
NOTE NEW ACCOUNT DETAILS |
Payment Deadline:
Bank:
Account Name:
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20 March 2009
FNB Namibia
Windhoek Branch
Branch Code
Namibia Tourism Expo
Account No: 62199712186
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| Should payment be made directly
into the bank account, please ensure that your company name and
stand number is indicated on the deposit slip. Proof of payment
is also required per fax or email. |
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| A basic stand comprises and
includes the following: |
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White
Shell Scheme Walling with Aluminium frames. |
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Company
name printed and fitted on stand (general font type) |
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One
plug point per stand, maximum electricity usage per stand: 900
W/ 3,9A. |
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Two
60 watt spotlights per stand. |
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Grey
carpeting in stands, Light blue / dark blue 50 –50 checker-board
carpeting in aisles. |
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Other
colour carpets at certain areas may be used at the discretion
of the organisers. |
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| PANEL DESCRIPTION |
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Make & Type
of equipment ~ OCTANORM. |
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Height:
2.5m |
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Width:
1 metre wide: 96cm wide together with 30mm aluminium on each
side, totalling 1 metre. Thickness of the Panels: 3.4mm. |
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SIZE
of Facia board: Width = 30cm Standard Fascia length = 2.996m
(just short of 3 meters) |
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| Extras: Included in stand rental rate |
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Stand
Sizes ranging from 4m2 to 54m2 will receive a maximum of 10 (ten) Complimentary Entrance tickets: valid for one single entry ONLY for Wednesday, 27 May 2009. |
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Stand Size
4m2 to 8m2 stands
9 m2 stands
18 m2 stands
27 m2 stands and above
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Maximum Allocation
2 Exhibition Badges
4 Exhibitor Badges
6 Exhibitor Badges
8 Exhibitor Badges
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| See Next Page for additional
purchases |
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| Extras NOT included in stand
rental rate |
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Additional
Exhibitor Badges, over and above the standard allocation: N$75
,00 each, available from the Expo office. |
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Additional
Entrance Tickets may be purchased and will be available at the
Expo Office.. These tickets will be available in advance at a
discounted rate of N$20.00 for a single entry for both Trade & Public
Days. |
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Normal
rate for entry ticket is N$30.00. per single entry |
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Furniture
rental is calculated separately (see BOOKING FORM). |
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Plumbing
i.e. water connections, additional electrical requirements are
not included (auxiliary services). |
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All
Auxiliary services must be communicated to the organisers well
in advance |
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Work
Permits |
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Exhibitors who wish to paint their panels must arrange to do
so prior to the event (+ - 3 weeks)
Paintable boards will be available for hire at N$ 50.00 per panel
(refer to Booking Form for details). This service is on first
come-first serve basis. Painting of completed stands is not permitted,
due to potential damage to carpets and aluminium.
Painting of boards is NOT permitted during set-up as this affects
the construction program.
The same applies to corrections / additions on Fascia Boards
(Exhibitor Name Boards)
1mm ABS Sheets that are cut to panel size are available for
purchase from Expo Studio Namibia for graphic application,
painting etc. Please note that the ABS Sheet will be fitted
with the existing panel. ~ Refer to booking form for order.
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| Limited exclusive parking
for exhibitors will be provided. |
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| Exhibitors must provide their
own furniture or alternatively are welcome to make use of the
Namibia Tourism Expo sub-contractor, Expo Studio Namibia, for
furniture rental (please refer to the BOOKING FORM for a list
of furniture and prices). “Out of town” exhibitors
will receive preference for rentals on a first come ~ first serve
basis. Stocks are limited. Please note that the organisers do
not provide tablecloths, individual ashtrays or other accessories. |
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| RENT-A-GARDEN: To arrange
plant rentals and/or landscaping at your stand, kindly contact
Ingo Steidler: Cell 081 122 7772. |
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| The organisers would like
to develop the standard of exhibition displays by encouraging
exhibitors to market their products effectively. The judging
categories and criteria will be forwarded to participants at
a later date. |
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A
liquor license is obtained by the organisers for the duration
of the Expo (additional charge) |
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The
organisers of the Expo will sell wine tasting glasses ONLY |
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It
is important to note that wine & food exhibitors themselves
will be responsible for tasting |
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Liquor
may be sold ONLY at relevant restaurants or wine stands. The
organisers obtain a full liquor license. |
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Food
may be sold ONLY at relevant restaurants or food stands. |
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Exhibitors
with bar facilities and those serving liquor/food from their
stands are urged to strictly adhere to the closing times of the
Expo and ensure that visitors vacate the stand as soon as the
Expo closes each day. |
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Such
exhibitors must agree to displaying a sign at the stand stipulating
the terms & conditions, i.e. closing times. |
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| Extensive coverage will be
given to the Expo by the Democratic Media Holdings (DMH) Group.
A supplement will be published prior to the Expo with detailed
information about the event. |
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| In-House broadcasting will
operate throughout the exhibition. Exhibitors are welcome to
make use of the internal broadcasting system to highlight information
of their products and are welcome to run competitions at their
stalls. |
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| The Tourism Exhibitors Trade
Party will take place on Friday, 29 May. Details will be supplied
at a later stage |
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| Security will be provided.
Security reserves the right to request exhibitors’ identification
and proof of ownership for any item at the Namibia Tourism Expo.
Should an exhibitor require additional security services, it
must be arranged with the organisers and will be for own cost.
No other security company will be permitted. |
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| Options from various airlines
are available on request and will be mailed (available early
2009) |
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| For more information please visit: http://nte.republikein.com.na/ |
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